These Microsoft and G Suite integrations definitely make it easier for people who’ve bought into the Dropbox platform to stick with it — but my feeling is that users who are in the market for a productivity suite for the first time would find things far more straightforward by going straight for Microsoft 365 or G Suite. Use a different email address than the user’s Google Workspace email address. It is only available for Business Premium and Enterprise plans. Although Microsoft 365’s 1TB limit (which applies to the majority of its plans) sounds generous, you’d be surprised how quickly you can burn through 1TB of storage if you’re uploading large image, video or audio files to the cloud. A temporary password will be sent over email, and after you sign up, check out the quickstart guide to start using your new email, and learn how to use your online doc, storage, video conferencing, and other Google Workspace services. The Google apps interfaces are clean and intuitive and, so long as a good internet connection is being used, load fast (certainly faster than Microsoft Office desktop equivalents). IMO, gmail and outlook is almost similar, but desktop office is still far superior than gdocs. It’s important to note that Google Docs, Sheets, Slides and Drawings — i.e. document.getElementById("comment").setAttribute( "id", "a2a4cbd09b9da925bad44a350b2c8e4c" );document.getElementById("ic5ef7e559").setAttribute( "id", "comment" ); Don't subscribe Not all Gmail accounts are G Suite accounts. I'll summarize my thoughts on these areas in turn below before rounding up this 365 vs G Suite comparison with a list of key pros and cons of both products. Copyright © 2009 - 2020 WPBeginner LLC. GetApp® is a registered trademark of Nubera eBusiness S.L. Use Drive to store and access over 40 popular file formats, including videos, images, Microsoft Office documents, and PDFs. G Suite comes with three simple pricing plans. This is especially true if you intend to use Access and Publisher — these 365 apps are exclusively available to Windows-based users. Not all of the 365 plans provide users with an email account — so if you want to use Microsoft 365 as your email service provider, you’ll need to steer clear of the ‘Microsoft 365 Apps’ and the ‘Pro Plus’ plans. There are various features that are available on certain G Suite and Microsoft 365 plans which will be of relevance to users with advanced requirements. After reading all the above information, you may still be wondering which one of these two is better for your own business. So long as you intend to buy 5 or more G Suite accounts, for $12 per user per month, you get unlimited file storage and unlimited email storage — you don’t get this with Microsoft 365 unless you go for a $32 per user E3 plan or higher (and as with G Suite, intend to buy 5+ accounts). So, if you’re looking to do some advanced number crunching, Excel will beat Google Sheets; if you want to add some ‘Smart Art’ in a document, you’ll need to be working in Microsoft Word rather than Google Docs; and if you need slick slide animations in a presentation, Powerpoint will do a better job than Google Slides. And the headline prices don’t really tell the full story, because there are a lot of variables and potential tradeoffs at play here. Both office suites offer a ton of features allowing you to efficiently run your business. Microsoft’s Office 365 includes Outlook, OneDrive, Word, Excel, PowerPoint, One Note, Skype, and other Microsoft apps. Google Docs has a very clean user interface and the collaboration tools are easy to use (click image to enlarge). G Suite vs Office 365 Comparison – Which One is Better? While Google provides collaborative shared groups they don’t provide it in a separate inbox environment space as MSO365 does. Replies to my comments More advanced functionality regarding virus protection and rights management is available with Microsoft 365 (for a price, though). There’s also ‘Dropbox for G Suite,’ which allows you to. Thank you for that feedback for when we update the article. Using cloud productivity suites allows you to save money on maintaining software licenses, installations, running an IT department, and more. You may also want to see our list of top WordPress plugins and tools for business websites. But if your organisation is entirely MS Windows-based, there's a lot to be said for Microsoft 365 — a plan which involves the desktop apps will slot very neatly into such an environment. The ‘Microsoft 365’ apps plan, as its name suggests, only provides you with the desktop apps — you won’t get collaboration features on this plan. Office 365 also offers web versions and mobile version of these apps, but they are are limited similar to Google Docs. 10232963Quick links: E-commerce Reviews | WordPress Web Design | Squarespace Web Design | Squarespace Plugins, Latest News, Tutorials, Advice - SEO, Advice - Squarespace, Tutorials, SEO, Latest News, Advice - SEO. Office 365 uses Skype for business which is available for Business Premium and above plans. We’ll be in touch with you over the coming months to identify your transition path to one of the new offerings. Another, factor that gives G Suite an advantage is free local calls using Google Hangouts and Google Voice. They both enable your business to collaborate, store files online and easily share them. It's online text-editing app, Dropbox Paper, works in a similar way to Google Docs or the online version of Microsoft Word; and, thanks to an integration with Microsoft 365, you can edit Office files stored in Dropbox online. Conversely, if you create a working environment where your organisation only uses browser-based applications that save documents to the cloud, then your data is arguably more secure (so long as you have backup procedures in place) and your team are more likely to make fuller use of collaboration features. Google also has mobile apps for each one of them for both Android and iOS. You want to choose a solution that fits your budget. The main things to note about these options are as follows: All the Microsoft 365 plans require an annual commitment. Thankfully, there are other deciding factors. With G Suite, you'll generally only need to worry about storage limits if you’re using its 'Basic' plan or are on a 'Business' plan and, as discussed above, have less then 5 users in your organisation. As with much else in this comparison, the fairest answer (unfortunately!) If you are using Gmail for your personal email, then you will love G Suite. The answer is: yes. All rights reserved. You can expand as your business grows by adding more employees or by upgrading your account. While overall a good write up, one point that most reviewers don’t cover is shared groups vs shared inboxes. The latter 'streaming' approach provides two key benefits over the 'save everything locally' one: first, a minimal amount of local disk space is required to store your files. Most Microsoft 365 plans come with desktop versions of the Microsoft Office applications, making the product a much better fit for any organisation with clients that expect it be able to send, receive and edit MS Office files without difficulty. However, Microsoft’s email storage limits are more generous than the numbers suggest, thanks to a feature called ‘auto-expanding archiving.’ This allows you to archive old emails to an archive which is unlimited in size. Collaboration tools including Docs, Slides and Sheets, 150 participants in video meetings and meeting recording. Let’s take a look at another form of collaboration now: video calls. My number one issue with G Suite is the lack of native Outlook connectivity for full email, calendar and contact syncing. My work environment is on MOS365. You manage payment through your Google Payments Account. This will allow you to access and edit Google documents, sheets and slides offline; any changes you make to them will be synced to the cloud when you reconnect to the Internet. Your organization can also restrict user access to company-issued devices by using their device management tool. If you use webmail, then make a choice which features will be best for you. In March 2019, Andy Wolber updated and added content to the article. Google Drive lets you access your files anywhere and on any device. This functionality is useful if for legal reasons you need to store an extensive communications history or dig up old emails sent to or from your team. Thanks for the detailed write up! All One important thing to note is that both 365 and G Suite only provide you with unlimited file storage if you buy 5+ user accounts. Open Office is a well-known open-source office software suite for word processing, spreadsheets, presentations, graphics and databases. Security is one of the major concern for small businesses when using cloud applications. WHILE YOU’RE HERE: We can help you set up or migrate to both G Suite and Microsoft 365. As an administrator, Google allows you to set different policies to prevent unauthorized access to your admin console or any of the user accounts. If you have unlimited storage, then you can safely store all your website backups on the cloud. What you’ll have to factor in here, however, is the fact that ALL Microsoft plans require an upfront, 1 year annual commitment. How to Create an Email Newsletter the RIGHT WAY (Step by Step), Free Business Name Generator (A.I Powered), How to Create a Free Business Email Address in 5 Minutes (Step by Step), How to Move WordPress to a New Host or Server With No Downtime. Both Microsoft 365 and G Suite provide desktop apps for syncing local data with the cloud and vice versa. Under "Add or remove people from Google Workspace," on the account where you'd like to reset the password, click Edit. Microsoft 365 (formerly Office 365) vs G Suite...which is better? Like Office and G Suite, you can use iWork in a browser on any device and collaborate in real time with other users; desktop apps (Pages, Numbers and Keynote) are also available, but these work with Apple products only. Both Office 365 and G Suite come with several apps to create documents, spreadsheets, presentations, and more. Use Google Drive to store and access docs on and offline without losing a draft; Compare free and enterprise editions . Note: For business and enterprise plans, unlimited storage is only available if you have more than 5 users otherwise you will get 1 TB of storage limit for each user. (Google now offers a separate add-on to G Suite, however, Google Voice, which is worth looking at if you are interested in G Suite and telecommunications features are a key requirement). As Google's product evolved, the company has changed the name of account types and services. As the amount of free storage space grew, so did the applications people associated with a Gmail account. If we’re talking entry-level plans, then Microsoft 365 is a clear winner here: you get 1TB of storage with the ‘Business Essentials’ plan compared to Google’s rather paltry 30GB on its 'Basic' plan (to add insult to injury, Google also counts emails as taking up space in this 30GB limit). Besides, you can also gain access to extras from other Google products like deals on select hotels found in Google Search as well as credits on Google Play.
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